Our Privacy Policy

Our Privacy Policy outlines how we collect, use, and protect your personal information when you use Make10000Hours. Your privacy and security are our priorities, and we're committed to being transparent about our data practices.

Last Updated on July, 10, 2025

Information We Collect

We collect information to provide you with the best possible productivity tracking experience. This includes:


Information You Provide Directly Account Information:

  • Email address, name, and password when you create your account

  • Productivity Data: Tasks, projects, time tracking sessions, goals, and personal productivity preferences

  • Calendar Data: When you connect Google Calendar, we access your calendar events to sync with your tasks and schedule focus sessions

  • AI Chat Conversations: Your questions and interactions with our AI productivity coach

  • Profile Settings: Timer preferences, notification settings, and app customization choices


Information Collected Automatically:

  • Usage Analytics: How you interact with our app, features used, session duration, and productivity patterns

  • Device Information: Device type, operating system, browser type, and app version Website

  • Usage Data: Through our Chrome extension, we track time spent on websites and detect activity patterns to provide accurate focus time tracking

  • Performance Data: App crashes, errors, and technical diagnostics to improve our service Third-Party Integrations

  • Google Calendar: Event details, scheduling information, and calendar metadata (only when you choose to connect) Firebase Analytics: Anonymous usage statistics and app performance metrics

How We Use Your Information

We use your information to provide and improve our productivity services:


Core Functionality

  • Time Tracking & Analytics: Process your work sessions to generate productivity insights and identify your peak performance patterns

  • Task & Project Management: Organize and sync your tasks across devices and integrate with your calendar

  • AI Productivity Coaching: Analyze your work patterns to provide personalized recommendations and answer productivity questions

  • Cross-Device Sync: Ensure your data is available across all your devices using Firebase real-time synchronization

  • Distraction Management: Track website usage through our Chrome extension to help you understand and improve your focus habits


Service Improvement

  • Analyze usage patterns to enhance app features and user experience

  • Identify and fix technical issues and bugs

  • Develop new productivity features based on user behavior insights


Communication

  • Send important account updates and service notifications

  • Share productivity tips and feature announcements (with your consent)

  • Provide customer support and respond to your inquiriesAnalyzing website traffic and user behavior to enhance our offerings

Data Security

We implement enterprise-grade security measures to protect your personal information:

  • Encryption: All data is encrypted in transit using SSL/TLS and at rest using industry-standard encryption

  • Firebase Security: We use Google Firebase's enterprise-grade infrastructure with built-in security features

  • Access Controls: Strict access controls ensure only authorized personnel can access systems, and never your personal data without explicit permission

  • Regular Security Audits: We conduct regular security assessments and updates to maintain protection standards

Important: While we employ industry-standard security measures, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but are committed to protecting your data using best practices.

Third-Party Disclosure

We do not sell, trade, or rent your personal information to third parties. We only share data in these specific circumstances:


Essential Service Providers

  • Google Firebase: For secure data storage, authentication, and real-time synchronization

  • Google Calendar API: Only when you choose to connect your calendar for task synchronization

  • OpenAI: For AI coaching features (conversations are processed but not stored by OpenAI)


Legal Requirements

We may disclose information if required by law, court order, or to protect our rights and the safety of our users.


Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred, but the same privacy protections will apply.


With Your Consent

We may share information for other purposes with your explicit consent.

Your Privacy Rights & Controls

You have complete control over your data:


Access & Management

  • View Your Data: Access all your productivity data through your dashboard

  • Modify Information: Update your profile, preferences, and productivity goals at any time

  • Export Data: Download your complete productivity history and analytics


Privacy Controls

  • Calendar Sync: Connect or disconnect Google Calendar integration at any time

  • AI Features: Enable or disable AI coaching features

  • Chrome Extension: Control website tracking and distraction blocking settings

  • Notifications: Manage communication preferences and opt out of non-essential emails


Data Deletion

  • Delete Specific Data: Remove individual tasks, projects, or time tracking sessions

  • Account Deletion: Request complete account and data deletion by contacting us at builder@make10000hours.com

  • Retention: Deleted data is permanently removed within 30 days, except where required by law

Cookies & Tracking Technologies

Our website and Chrome extension use cookies and similar technologies to:

  • Remember your login status and preferences

  • Analyze website usage and app performance

  • Provide personalized productivity insights

  • Enable cross-device synchronization

You can control cookie settings through your browser, but some features may not function properly without them.

Changes to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. When we make significant changes:

  • We'll update the "Last Updated" date at the top of this policy

  • We'll notify you via email or in-app notification

  • Continued use of our service after changes indicates acceptance of the updated policy

  • We'll archive previous versions for your reference

Contact Us

For questions about this Privacy Policy, your data, or to exercise your privacy rights:

Email: builder@make10000hours.com

Response Time: We'll respond to privacy requests within 30 days and most inquiries within 3 business days.